Records Management and Document Governance
Govern document lifecycles, retention, accessibility, compliance, and long-term preservation with confidence.
Arcsys software ensures the document governance of organisations by guaranteeing the proper storage of documents, in accordance with legal and regulatory requirements, while ensuring their accessibility and reliability.
Arcsys is integrated transversally into the organisation and plays a key role in the long-term archiving of documents with legal, fiscal, accounting or historical value, meeting strict conservation and proof requirements.
Control documents from creation to destruction
Arcsys structures document governance across storage, indexing, retention, compliance, access, sustainability and interoperability.
A transversal platform for controlled document governance
Arcsys enables the implementation of structured processes to ensure optimal management of the lifecycle of each flow entering the system.
It guarantees compliance with the rules defined by the Record Manager, in line with the company’s requirements, from the creation of the document to its destruction.
Document Lifecycle Management
Arcsys structures processes to govern each document flow according to rules defined by the Record Manager and adapted to company requirements.
Create or ingest
Capture document flows entering the system with the right governance framework from the start.
Classify and index
Apply metadata, structure and searchable logic to support control and discoverability.
Retain and preserve
Manage storage, integrity, retention policies and legal obligations throughout the lifecycle.
Destroy or preserve long-term
Apply controlled end-of-life deletion or very-long-term preservation according to policy.
Classification and indexing of documents
Arcsys supports documents, directories and data without restrictions on format, size or structure, and applies multiple levels of indexing to improve control and searchability.
Personalised metadata
Unlimited metadata types help label each document according to activity and business context.
Relevant indexing
Machine learning can identify the most significant words and expressions in a corpus of documents.
Full-text indexing
Search exhaustively through the full content of documents when required.
Technical metadata
Use size, format and digital fingerprints for management, control and preservation purposes.
Connect external tools to control, classify, enrich, and analyze documents
Arcsys integrates entry points at different stages of the document life cycle, enabling external modules to be called up.
This makes it possible to integrate Automatic Document Reading (ADR), document analysis or Artificial Intelligence tools in order to control, classify, index and enrich documents according to specific needs.
Retention period
Arcsys allows organizations to define and manage an unlimited number of retention policies aligned with legal obligations and business rules.
Unlimited policy models
Define as many retention policies as needed to match organizational requirements.
Criteria-based retention
Configure start dates, durations, final fate and triggering events for each policy.
Compliance alignment
Guarantee retention in line with legal obligations and internal business rules.
Storage and availability
Arcsys addresses both user expectations for availability and operator requirements for resilience, continuity, migration and performance.
Balance availability, performance, continuity, and long-term reliability
For end users, document storage must guarantee optimal availability and total data reliability.
For operators, it must ensure backup, performance, and support for Business Continuity Plans and Disaster Recovery Plans, while anticipating migrations.
Document destruction
Arcsys retention policies enable planned and controlled deletion at the end of the lifecycle, with validation options where required.
Plan deletion while preserving compliance and control
Arcsys retention policies allow for the planning and management of document deletion at the end of the cycle, with the possibility of integrating validation by a management authority before their destruction.
Arcsys guarantees retention in accordance with regulatory deadlines and current standards, thus ensuring secure and controlled document management.
Fast access to the right document, in the right format, on the right device
Arcsys offers fully customisable graphic interfaces to meet the specific needs of users, while combining high performance, intuitive navigation, and fast access to content.
The experience is designed to support day-to-day consultation, exploration of archive structures, search by metadata or full text, and collective actions at scale.
Built to support legal, evidentiary, and organizational compliance
Arcsys offers advanced configuration capabilities, enabling the efficient implementation of rules tailored to sectoral or internal compliance requirements.
Electronic Archiving, Sustainability, and Interoperability
Arcsys supports very-long-term preservation strategies while remaining interoperable with existing systems and flexible deployment models.
Electronic Archiving and Sustainability
Documents are generally frozen once validated in order to preserve their integrity and authenticity, while Arcsys can also manage different versions of the same document. To meet very long-term conservation needs, the solution includes identification, format validation and, if necessary, conversion features.
Integration and Interoperability
Arcsys offers robust APIs and dedicated connectors for seamless communication with existing business systems. The solution can operate on-premise, in the cloud, or in hybrid environments, ensuring maximum flexibility for enterprise strategies and constraints.
Explore the platform and discover Records Management and Document Governance
Review how Arcsys supports lifecycle management, compliance, retention, search, and sustainable document governance — and discuss your needs with our team.