Archiving with evidentiary value of binding documents
Ensure compliance, traceability, authenticity, and long-term preservation of critical business documents.
In companies, many documents must be indexed, stored and filed over long periods of time to ensure compliance with regulatory obligations, but also to prove good faith and the application of good practices, whether in relation to the administration, a customer or a supplier.
Archiving with evidentiary value across the full life cycle
The Arcsys archiving solution guarantees the classification, integrity, traceability and authenticity of a document throughout its life cycle.
These characteristics ensure that the document can be presented as an original, fully enforceable and legally irrefutable.
Preserve documents as trusted originals over time
In companies, many documents must be indexed, stored and filed over long periods of time to ensure compliance with regulatory obligations, but also to prove good faith and the application of good practices, whether in relation to the administration, a customer or a supplier.
These documents are generally referred to as binding documents. Arcsys helps organizations preserve them with the level of structure, traceability, and authenticity required for long-term legal and operational confidence.
From classification to enforceable proof
Arcsys structures the lifecycle of a binding document through rules, rights, service classes, and proof mechanisms.
Classify
Structure documents logically and hierarchically for efficient retrieval and management.
Control access
Apply rights-based visibility and secure handling across categories of information.
Apply service rules
Assign retention, storage, destruction, indexing and control requirements automatically.
Preserve proof
Track lifecycle events and maintain evidence of authenticity as an enforceable original.
Core capabilities
Arcsys structures, secures and governs binding documents from creation to destruction with consistent management rules and complete traceability.
Classification
Arcsys enables the logical and hierarchical structuring of all documents produced or received by companies in the course of their activities.
Access management
Each user has specific access to the different categories of documents, according to their rights, ensuring precise and secure control of information.
Classes of service
Each document is assigned specific rules concerning retention, performance, storage, availability, destruction, indexing, and controls.
Make document authenticity visible, reviewable, and enforceable
Evidentiary value is integrated at the level of the service classes, making it possible to define specific levels of signature and time stamping for each type of document.
Accountability and traceability are systematically applied practices. Arcsys ensures that every important action, event, and control point can be revisited over time with clarity and confidence.
Proof and Records Management
Arcsys not only preserves documents, it also preserves the evidence associated with their full lifecycle and supports rigorous records governance.
Proof
Arcsys manages a proof file for each document, making it possible to review, a posteriori, all the detailed events that occurred during the document’s life cycle and to establish irrefutably its authenticity as an original.
Records Management
The management of binding documents ensures the rigorous governance of essential company information. With Arcsys, each document benefits from optimised management, from its creation to its destruction, guaranteeing compliance and security throughout its life cycle.
Explore the platform and discover archiving with evidentiary value
Review the Arcsys approach to classification, proof, traceability, and records governance — and discuss your document management needs with our team.