Solutions · PosActes

PosACTES

Administrative records management and digitization of council resolutions

PosACTES centralizes the management of council resolutions, decrees, agreements, and reports at the heart of your information system. Designed for local authorities, it automates every step of the administrative records cycle.

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Local authorities & departments

FAST telecommunication

Legality review

PosACTES: digitization of administrative records for local authorities

Life cycle of a record

From drafting to certified archiving

PosACTES manages the entire lifecycle of your local authority's administrative records, resolutions, and reports.

Drafting

Drafting assistance, configurable templates, office links.

Routing

Document workflow, annotations, permissions, confidentiality.

Council session

Agenda, notices, calendar, elected officials management.

Vote

Vote management, amendments, real-time minutes.

Telecommunication

FAST protocol, legality review, ADULLACT accreditation.

Archiving

Automatic PDF archiving, Z 42-013 standard, web publication.

Registration & drafting

A drafting assistant tailored to your templates

PosACTES offers drafting assistance tools integrated into office suites. Each record type (resolution, decree, agreement) has its own template with graphic charter lock-in.

Dynamic links with Microsoft Office and LibreOffice

Version management and complete history of changes

Attachments in all formats (docx, xlsx, pdf, tiff, jpeg…)

Template lock-in according to your local authority's graphic charter

Automated management and scanning of documents

Routing & council sessions

A document workflow driven step by step through to the vote

PosACTES orchestrates the entire workflow of a resolution, from preparing the session to distributing the minutes to elected officials. Every step is tracked in real time with deadline management and automatic alerts.

Permissions by department and division ensure the confidentiality of each file according to the user's profile.

Document workflowSequence of steps with visualization and color codes by status.

Session calendarSession timeline with deadlines and committee management.

Distribution to elected officialsSession files, notices, and agendas sent to elected officials by e-mail.

Vote & amendmentsVote management, amendments, results, and minutes in real time.

Deadlines & alertsAutomatic reminder notifications based on statutory deadlines.

Permissions & confidentialityAccess by department and division, need-to-know management.

Telecommunication & legality

End-to-end statutory compliance built in

PosACTES manages the telecommunication of records to the préfecture via the FAST protocol, with legality review and automatic publication in PDF format on your web portal.

FAST telecommunication and records protocol with XML exchange

ADULLACT, SRCI, and OMNIKLES accreditations

Automatic archiving and publishing of compendiums in PDF

Z 42-013 standard, storage on all media

Multi-criteria and natural-language search across the entire archive

Interface with your financial management tool and LDAP directory

Features

The entire administrative records cycle on one platform

Registration

Assistance drafting reports and resolutions

Dynamic links with Word, LibreOffice, Open Office

Version management and history of changes

Multi-format attachments (docx, pdf, tiff…)

Scanning and automated document management

Routing & distribution

Document workflow with step visualization

Annotation and comment management

SMTP e-mail interface (Outlook, Exchange, Lotus)

Permissions by department and division

Session calendar and timeline

Sessions & elected officials

Agendas, notices, minutes

Distribution of session files to elected officials

Vote and amendment management

Real-time report tracking grid

Dedicated search form for elected officials

Multi-role & management

Roles: drafter, department head, director, finance

Color codes for approval management

Committee management

Deadlines, alerts, and due-date management

Templates locked to your local authority's charter

Archiving & compendiums

Automatic archiving of records in PDF

Z 42-013 standard, storage on all media

Full compendium publishing with table of contents

Automatic pagination and attachment management

Automatic or manual sorting based on the agenda

Search & integration

Multi-criteria search (name, session, division, title)

Natural-language content search

Thesaurus and shared queries

LDAP interface and financial management

Web publication and portal integration

Clients & sectors

The solution for large local authorities

PosACTES is designed to meet the requirements of the most complex organizations, whatever their size.

14+

local authorities and
territories using the platform

types of organizations
covered

100%

compliant with FAST
& legality review

Region

Hauts-de-France

Region

Bourgogne-Franche-Comté

Department

Haute-Garonne

Department

Pyrénées-Atlantiques

Department

Saône-et-Loire

Department

Rhône

Department

Val-de-Marne

Department

Seine-et-Marne

Department

Vendée

Metropolitan area

Amiens Metropolitan Area

City

City of Cannes

City

City of Gennevilliers

City

City of Arras

Intermunicipal authority

Artois Comm

Manage your administrative records with PosACTES

Our Sesin experts support you in implementing a solution tailored to your local authority, from initial setup to team training.

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